Pres. Traey Lambertz presented the treasurer’s report. He stated that Janet had gone over it with him and he saw no items of concern. There are 47 paid memberships so far and 10 conference registrations have been received. Brian Epstein made a motion to accept the report as submitted, seconded by Happy Welch. The motion carried.

Secretary Cecelia Copeland and Education Chair Rick Freeman gave a report on the Spring Conference status. Cecelia mailed conference flyers to several cities where we do not have members. She has also contacted several companies about being sponsors or vendors at our conferences. Traey Lambertz said there will be a Board meeting at the conference on Tuesday evening at 6:00 p.m. There was discussion on the budget for giveaways. $1000 has been the budgeted amount in the past. Traey Lambertz made a motion to make $1000 the budget for the Spring Conference giveaways, seconded by Aaron Smith. Motion carried. If any sponsors donate prizes, Brian Epstein will be notified and it will offset the budgeted amount. It was noted that we failed to award the hotel weekend at the fall conference. We should announce this prize at the beginning of the conference. Question was asked if the budgeted amount included the attendance gifts. Brian said it does.

Traey Lambertz announced that the Fall Conference will be a joint conference with MACE. Cecelia Copeland reported that 3 speakers had already confirmed for Fall, and that these speakers had been rescheduled from Spring after we decided to go with Tim Burgett. Rick Freeman noted that we may lose them if we reschedule them again. Traey said to go ahead and confirm dates with these speakers and that we will meet with MACE prior to scheduling any others. The topics set are demolition, electrical inspection, and Simpson connectors. There was discussion on other possible topics which included fire ratings and penetrations, mold, MPDES, lead abatement and retaining wall construction (Pavestone). Cecelia asked the dates for the Fall Conference. Traey said it was October 12, 13, and 14. Traey also said that any Fall speakers should be free if possible, though MACA is willing to pay for a hotel room if necessary.

Secretary Cecelia Copeland said that the mailing for the Fall conference would be done by email to the greatest extent possible. The process of printing and mailing is cumbersome and inefficient and there is no good mechanism to remove anyone from the list. She and Treasurer Janet Sanders have spent a great deal of time cleaning up the mailing list as there was a large number of returned items. The time and expense would be greatly reduced by the use of email and the list would be self-purging as email would be rejected if a person were not at a jurisdiction any longer. Where a member indicates a preference to not receive info by email, Cecelia will continue to mail a hard copy. She will also mail to new cities to solicit their participation.

There was no old business to be discussed.

Traey Lambertz said that next Spring’s seminar should have fire related classes to attract Fire service employees to attend. Traey reported on items before the State Legislature. There is a draft document (67.276 thru 67.280) that was inappropriately and prematurely distributed. Another proposed section, 67.281, which deals with fire sprinklers as written in the 2009 code, is controversial and may kill the bill if included. Traey requested a consensus from the Board as to his voting position. After discussion, it was decided to continue our traditional position and remain neutral. Traey said there was a very short time frame for submission of this bill.

Brian Epstein said it had been 2 years since shirts were purchased for the Board. He will purchase 1 shirt for each Board member and we should wear them at the banquet during the Spring conference.

Cecelia Copeland said she had received one application for a seminar scholarship. The website lists Steve Flowers as the contact. Traey Lambertz said that the contacts should be Secretary and Treasurer. We will hold any applications until the cutoff date and then distribute to the Board for a decision. Any incomplete applications should be rejected.

Rick Freeman made a motion to adjourn, seconded by Traey Lambertz. Motion carried.

Respectfully submitted,

Cecelia Copeland

Secretary